Order Ref: 39299

Position Title: Personal Assistant

Duration: 5 Month Rolling Contract

Location: Gaydon

Division: Design

Position Description:

Business Support Diary management prioritising the Directors time and ensure they are sufficiently briefed. Setting meeting agendas for all meetings relating to the Directors.
Prepare the Director for all meetings - agendas/ papers/ presentations/ key points highlighted Coordinate and deliver review cadence and minutes.
Email management for the Director Writing reports/ presentation notes for the Director Organise team meetings and off sites ensuring the aim for the events are delivered
Escalation / delegation of issues to the relevant team members/ Directors.
Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
Support the adherence to compliance of Regulatory, Corporate or Process through the introduction of a range of relevant methodologies, tracking and reporting of metrics.
Booking of work-related travel and accommodation, including visas/ itinerary's ensuring all details are documented.
Undertake any other work as directed by the Directors and the CCO Business Manager in connection with their job as may be requested.

Skills Required:

Well organised with good communication and presentation skills, with strong attention to detail.
Ensuring a high level of discretion.
MS Office / Outlook
Experience Previous PA/EA experience

Skills Preferred:

Essential: A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture
Live our Creators Code and ensure all interactions work towards a successful outcome
Strong computer skills to include excel, word and PowerPoint etc.
Excellent communication skills both written and spoken
Agile and flexible approach to change adapting last minute business priorities
Strong ability to organise Directors tasks, to ensure objectives are met, making recommendations where appropriate
Strong project management capabilities with excellent execution skills and the ability to multitask
Ability and enthusiasm to support the mission of the business
Leadership abilities, professionalism, and integrity
Proven ability to adhere to confidentiality requirements
Experience in business process/governance definition
Demonstrable analytical thinking and business insight
Good team player but also able to work using own initiative
Advanced knowledge of key business systems and processes, e.g. quality tools and techniques

Experience Required:

Experience Preferred:

Ability to work at all levels, in terms of daily contact with Senior Execs and management in Design and other corporate functions.
Flexible/Growth mind-set and not afraid to 'roll up sleeves' and support with Design related task support (Materials Library coordination, event support etc.)