Personal Assistant

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Personal Assistant

Posted 08 November 2023
Salary Negotiable
Job type Contract
Discipline Professional Services
Contact NameChelsea Richards

Job description

Order Ref: 39299

Position Title: Personal Assistant

Duration: 5 Month Rolling Contract

Location: Gaydon

Division: Design

Position Description:

  • Business Support Diary management prioritising the Directors time and ensure they are sufficiently briefed. Setting meeting agendas for all meetings relating to the Directors.
  • Prepare the Director for all meetings - agendas/ papers/ presentations/ key points highlighted Coordinate and deliver review cadence and minutes.
  • Email management for the Director Writing reports/ presentation notes for the Director Organise team meetings and off sites ensuring the aim for the events are delivered
  • Escalation / delegation of issues to the relevant team members/ Directors.
  • Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
  • Support the adherence to compliance of Regulatory, Corporate or Process through the introduction of a range of relevant methodologies, tracking and reporting of metrics.
  • Booking of work-related travel and accommodation, including visas/ itinerary's ensuring all details are documented.
  • Undertake any other work as directed by the Directors and the CCO Business Manager in connection with their job as may be requested.

Skills Required:

  • Well organised with good communication and presentation skills, with strong attention to detail.
  • Ensuring a high level of discretion.
  • MS Office / Outlook
  • Experience Previous PA/EA experience

Skills Preferred:

  • Essential: A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture
  • Live our Creators Code and ensure all interactions work towards a successful outcome
  • Strong computer skills to include excel, word and PowerPoint etc.
  • Excellent communication skills both written and spoken
  • Agile and flexible approach to change adapting last minute business priorities
  • Strong ability to organise Directors tasks, to ensure objectives are met, making recommendations where appropriate
  • Strong project management capabilities with excellent execution skills and the ability to multitask
  • Ability and enthusiasm to support the mission of the business
  • Leadership abilities, professionalism, and integrity
  • Proven ability to adhere to confidentiality requirements
  • Experience in business process/governance definition
  • Demonstrable analytical thinking and business insight
  • Good team player but also able to work using own initiative
  • Advanced knowledge of key business systems and processes, e.g. quality tools and techniques

Experience Required:

  • Proficient in Excel and PowerPoint
  • Excellent Time Management
  • Ability Diary Management
  • Driving Licence
  • Highly Proficient in Written English

Experience Preferred:

  • Ability to work at all levels, in terms of daily contact with Senior Execs and management in Design and other corporate functions.
  • Flexible/Growth mind-set and not afraid to 'roll up sleeves' and support with Design related task support (Materials Library coordination, event support etc.)