Order Ref: 39299

Position Title: Personal Assistant

Duration: 5 Month Rolling Contract

Location: Gaydon

Division: Design

Position Description:

• Business Support Diary management prioritising the Directors time and ensure they are sufficiently briefed. Setting meeting agendas for all meetings relating to the Directors.
• Prepare the Director for all meetings - agendas/ papers/ presentations/ key points highlighted Coordinate and deliver review cadence and minutes.
• Email management for the Director Writing reports/ presentation notes for the Director Organise team meetings and off sites ensuring the aim for the events are delivered
• Escalation / delegation of issues to the relevant team members/ Directors.
• Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
• Support the adherence to compliance of Regulatory, Corporate or Process through the introduction of a range of relevant methodologies, tracking and reporting of metrics.
• Booking of work-related travel and accommodation, including visas/ itinerary's ensuring all details are documented.
• Undertake any other work as directed by the Directors and the CCO Business Manager in connection with their job as may be requested.

Skills Required:

• Well organised with good communication and presentation skills, with strong attention to detail.
• Ensuring a high level of discretion.
• MS Office / Outlook
• Experience Previous PA/EA experience

Skills Preferred:

• Essential: A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture
• Live our Creators Code and ensure all interactions work towards a successful outcome
• Strong computer skills to include excel, word and PowerPoint etc.
• Excellent communication skills both written and spoken
• Agile and flexible approach to change adapting last minute business priorities
• Strong ability to organise Directors tasks, to ensure objectives are met, making recommendations where appropriate
• Strong project management capabilities with excellent execution skills and the ability to multitask
• Ability and enthusiasm to support the mission of the business
• Leadership abilities, professionalism, and integrity
• Proven ability to adhere to confidentiality requirements
• Experience in business process/governance definition
• Demonstrable analytical thinking and business insight
• Good team player but also able to work using own initiative
• Advanced knowledge of key business systems and processes, e.g. quality tools and techniques

Experience Required:

• Proficient in Excel and PowerPoint
• Excellent Time Management
• Ability Diary Management
• Driving Licence
• Highly Proficient in Written English

Experience Preferred:

• Ability to work at all levels, in terms of daily contact with Senior Execs and management in Design and other corporate functions.
• Flexible/Growth mind-set and not afraid to 'roll up sleeves' and support with Design related task support (Materials Library coordination, event support etc.)